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RRVLA officers & board positions

* Denotes board position

President* (Officer) 2 year term

  • CEO of the association.

    • Preside at all meeting of membership and board.

  • Prepares agenda and distributes in advance.

  • Authority to conduct day-to-day business of the association.

  • Executes legal documents.

  • In charge of insurance.

  • Hires/terminates all employees.

  • Co-signer on bank account.

  • Responsible for all of the officers.

Vice President* (Officer) 2 year term

  • Advise and assist President.

  • Succeed president in resignation.

  • Primary liaison with MBSLA and NSLA.

    • Attend scheduling meeting.

  • Administer survey after each RRVLA program.

  • Responsible for the following Director:

    • Lacrosse Operations Manager.

    • Registrar.    

Lacrosse Operations Manager

This position is responsible for managing all player development programs.  These duties include budgeting and organizing clinics and developmental skills programs for players throughout the year. As head of this program, he will meet monthly with their committee and the board. The committee will be made up of all RRVLA Commissioners and parent volunteers. This position should be held by an experienced lacrosse coach with good communication skills.

This director has responsibility for determining field and equipment needs for all program clinics and seasonal teams. The Fields and Equipment Director shall be the primary liaison between the Association and the city, school district and private facilities for the request and booking of indoor and outdoor fields as well as scheduling fields and communicating schedules to Registrar for inclusion on the Association’s web site. This person shall also provide a complete inventory of all program equipment and uniforms and be responsible for the purchase, storage, disbursement and collection of these items.  The person will also run the Polars equipment program; this includes but is not limited to the collection of donated gear, the review of donations. Labeling of new and donated gear. Determine deposit rates/methods to insure return of equipment

This position provides oversight for coach and referee recruitment and training.  He will coordinate clinics to assist in the general educational process of coaches and officials.  This individual will also schedule all referees for the spring and summer seasons. As well, as communicate assignments to Registrar for inclusion on the Association’s web site.

Some responsibilities include:

  • Hiring / recommending process.

  • Gathering needed paperwork.

    • Coaching contracts.

    • W-9.

    • Training certificates.

  • Development program (coach and kids).

    • Age level expectations.

  • Referee contacts.

  • Referee training.

 

Responsible for the following Coordinators:

  • Boys and Girls Commissioner.

  • Tournament Coordinator.

Boys and Girls Commissioner

The liaison between the Association and the boys and girl’s youth coaches and is responsible for assisting in the scheduling for the all teams.  This person handles initial complaints for this program. These complaints will come in by age level and by either phone, email or in person. Serious issues will be presented to the Operations Manager and the board to determine next course of action.

 

Boys commissioner: OPEN​

Girls commissioner: OPEN

Secretary* (Officer) 2 year term

  • Record all minutes.

    • Post and distribute 7 days after each meeting.

    • Have reviewed, corrected, amended and approved at next meeting.

    • Review/distribute association email ( ).

  • Responsible for the Following Director:

    • Registrar

Registrar* (Director)

The Registrar organizes and oversees the registration of the players, coaches, referees, and Program members with the Association, US Lacrosse, MBSLA and NSLA. The Registrar also maintains the Association’s website, schedules manual registration dates and organizes a yearly registration calendar. He/She plays an important role in improving the quality of the club’s overall business and field operations.  

Responsible for the following Coordinator positions:

  • Website Coordinator: OPEN

  • Apparel/Spirit wear Coordinator Stacy Heidenreich

  • Marketing Coordinator: OPEN

Website Coordinator

  • Update graphics.

  • Monitor exceptions.

  • Develop instructions (links) for team managers or other users.

Apparel/Spirit wear Coordinator

  • Vendor selection.

  • Article selection.

  • Coordinate the inventory and deliveries of Polars gear.

  • Manager Polars online store.

  • Answer online order questions.

  • Compile monthly sales/inventory numbers for board meeting.

  • For “Stock” items:

    • Enter inventory when received.

    • Process orders; delivering to practice or team manager.

  • For “On Order” items:

    • Review store orders once a week.

    • Submit our club order, by size, to our supplier.

    • When received from supplier; deliver to practice or team manager.

Treasurer* (Officer) 2 year term

  • Accounts for all monies received and expended.

  • Oversee association finances.

  • Make deposits and disbursements as directed by board or officers.

  • Prepare an annual report for the association.

  • Prepare summary of financial condition at each board meeting.

  • Assure compliance with tax and other regulatory requirements.

  • Review/distribute association postal mail.

  • Responsible for the following Director:

    • Team Management Director.

    • Fields and Equipment Director.

Fields and Equipment Director*

This director has responsibility for determining field and equipment needs for all program clinics and seasonal teams. The Fields and Equipment Director shall be the primary liaison between the Association and the city, school district and private facilities for the request and booking of indoor and outdoor fields as well as scheduling fields and communicating schedules to Registrar for inclusion on the Association’s website. This person shall also provide a complete inventory of all program equipment and uniforms and be responsible for the purchase, storage, disbursement and collection of these items.  The person will also run the Polars equipment program; this includes but is not limited to the collection of donated gear, the review of donations. Labeling of new and donated gear. Determine deposit rates/methods to ensure return of equipment

 

Responsible for the following Coordinators:

  • Marketing Coordinator

  • Tournament Coordinator

  • Team Parent and Equipment Coordinator

Marketing Coordinator

  • Generate the buzz.

  • Drive traffic to the site.

  • Routine web postings.

Tournament Coordinator

  • Chair a tournament committee.

  • Work with Board for scheduling.

  • Work with area resources for assistance.

Team Management Director*

This director has fundraising responsibility for RRVLA’s scholarship program and incremental funding for the Association’s general fund to offset field, uniform and equipment costs.

Team Parent and Equipment Coordinator

  • Distribute/collect team gear to coaches.

  • Distribute/collect uniforms to teams.

  • Recruit and Assign Team managers for all teams.

  • Organize all team managers.

Team Managers

  • Team contact for communication.

  • Reserve Hotel blocks.

  • Schedule events.

  • Update website with Scores, Schedules and rosters.

  • Teaching new parents the ropes – about the game/process.

  • Confirm games – times/locations.